Privacy Policy for Cronulla Caringbah Junior Rugby League Football Club

Last Updated: November 2025

Who We Are

Cronulla Caringbah Junior Rugby League Football Club (“the Club”) operates the website: https://cronullacaringbah.com.au. We are committed to protecting the privacy of our members, players, parents, volunteers, and website visitors.

Information We Collect

Website Comments

When visitors leave comments on our site, we collect the information shown in the comments form, along with the visitor’s IP address and browser user agent string to assist with spam detection and security.

An anonymized string created from your email address (called a hash) may be provided to the Gravatar service to display your profile picture if you use that service. The Gravatar privacy policy is available at: https://automattic.com/privacy/. Once your comment is approved, your profile picture will be visible to the public alongside your comment.

Media Uploads

If you upload images to our website, please avoid uploading images containing embedded location data (EXIF GPS). Visitors can download and extract location data from any images published on our site.

Registration and Member Information

For players, members, and volunteers who register through our website, we collect and store personal information including names, contact details, emergency contact information, and any other details required for club registration and participation in rugby league activities.

Cookies

Comment Cookies

If you leave a comment on our site, you may opt-in to save your name, email address, and website in cookies for your convenience. These cookies last for one year.

Login Cookies

When you log in to our website, we set several cookies to save your login information and display preferences. Login cookies last for two days, while screen options cookies last for one year. If you select “Remember Me,” your login will persist for two weeks. Logging out will remove the login cookies.

Administrative Cookies

A temporary cookie is set when you visit our login page to check if your browser accepts cookies. This cookie contains no personal data and is deleted when you close your browser.

If you edit or publish content, an additional cookie indicating the post ID is saved in your browser. This expires after one day.

Embedded Content

Our website may include embedded content from third-party platforms (such as YouTube videos, social media posts, or image galleries). This embedded content may collect data about you, use cookies, and track your interaction, particularly if you’re logged into those platforms.

How We Use Your Information

We use collected information to:

  • Manage player registrations and club membership
  • Communicate with members, players, and parents about club activities, events, and news
  • Process registrations and maintain accurate club records
  • Fulfill our duty of care obligations to players
  • Comply with rugby league governing body requirements
  • Improve our website and services

Data Sharing

We do not sell or rent your personal information. We may share information with:

  • NRL and NSW Rugby League as required for player registration
  • Insurance providers as necessary for coverage purposes
  • Emergency services if required for player safety
  • Law enforcement if legally required

If you request a password reset, your IP address will be included in the reset email for security purposes.

Data Retention

  • Comments: Comments and their metadata are retained indefinitely to facilitate automatic approval of follow-up comments.
  • User Accounts: Personal information provided in user profiles is stored for as long as your account remains active. Users can view, edit, or delete their personal information at any time (except usernames). Website administrators can also access and edit this information.
  • Member Records: We retain member and player records in accordance with our legal obligations and rugby league governing body requirements.

Your Rights

You have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate information
  • Request deletion of your personal data (except where we’re required to retain it for legal, administrative, or safety purposes)
  • Request an exported file of your personal data
  • Object to our processing of your data
  • Withdraw consent at any time where we rely on consent

To exercise these rights, please contact us at: [insert club contact email]

Security

Visitor comments may be checked through automated spam detection services. We implement reasonable security measures to protect your personal information, though no system is completely secure.

Children’s Privacy

As a junior rugby league club, we collect information about children participating in our programs. We are committed to protecting children’s privacy and only collect information necessary for registration, safety, and communication purposes. Parents and guardians can access, review, and request deletion of their child’s information by contacting the Club.

Contact Us

If you have questions about this Privacy Policy or how we handle your information, please contact:

Cronulla Caringbah Junior Rugby League Football Club
Email: info@cronullacaringbah.com.au
Address: 31 Bates Bay Road, Greenhills Beach NSW 2230